Nowadays, more & more firms are implementing software solutions for eProcurement so as to make their overall procurement processes less costly and more efficient. As these systems can need significant up-front investments of time and money, some of the companies choose to use only those pieces they require at that particular moment.
And, the partial eProcurement option has both disadvantages and advantages, and it is worth exploring both of these aspects of eProcurement so that you can assess whether this is the right or wrong direction for you. So, let’s start:
Advantages of eProcurement:
1. Fits your specific needs:
Not all procurement companies need every feature in the eProcurement software suite! As a result of this, it may make more sense to choose features that matter to your business more. Similarly, if you have a specific short-term goal in order to achieve or are required to achieve, there is no need to apply irrelevant features.
2. It does not disrupt operations as much:
Cyber change is a big change in this digital era- it takes a long time to install the new system and train the staff who will use it. Probably, this means a large interrupt in your current operations.
3. Lower costs:
Most electronic measurement systems offer you to pay for selective features. If you do not need all these features, you will not need to pay for them- just the features that you want.
Disadvantages of eProcurement
1. You are not allowed to plan long-term:
Only, implementing a part of the eProcurement system does not allow you to take advantage of long-term strategic planning options. This may help you with basic processes but may also ignore some key organizational or technical elements that can shift your procurement cycle over the time period. The whole set allows you to think and re-think strategically about each element in the long run.
2. Does not make all departments more efficient:
A basic e-metric program can also enhance the efficiency of one part of your business. But without a proper ERP integration, some administrations would not have the same potential or efficiency. Among other factors involved in this, the ERP merge automatically imports data instead of forcing its employees in order to enter it manually.
3. Some stakeholders leave:
Without a complete electronic metering system, some individuals who are participating in the course may not be able to see everything that is happening. Various small as well as large companies, in particular, will also improve their performance in order to avoid partial solutions, given how crucial it is for many different people in order to follow the complex buying process.
EProcurement can transform your industry, helping all kinds of businesses save time and money. However, you see, there are a plethora of ways to use the features of this software. It is crucial to choose the most suitable solution for the company, based on its individual size, needs, and market position. You can keep the above considerations in your mind while evaluating which option is good for you. If you are still confused about whether you should go with eProcurement or not, you can take help from the procurement service provider who has rich domain expertise in consulting the right procurement solutions to their employees.